Privacy Policy

1. Introduction

This Privacy Policy explains how Sparring Planner ("we", "our", or "us") collects, uses, and protects your personal information when you use our website and services. We are committed to protecting your privacy and ensuring compliance with the General Data Protection Regulation (GDPR).

2. Information We Collect

2.1 Personal Information

When you register for an account, we collect the following information:

• Name and Surname: Required to identify participants at in-person sparring sessions and verify against participant lists
• Username: A unique identifier for your account
• Email Address: Used for account verification, registration, and optional session reminders
• Password: Securely hashed and stored by AWS Cognito
• Preferred City: Your preferred location for sparring sessions
• Equipment Information: Optional details about sabers, gloves, and eye protection you can provide

2.2 Session and Location Data

When you create or participate in sparring sessions, we collect:

• Session dates and times
• Location information (addresses, coordinates)
• Participant lists and equipment details
• Organizer information

2.3 Technical Information

We automatically collect certain technical information:

• IP address and browser information
• Session cookies for authentication
• Usage data necessary for service functionality

3. Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Contract Performance: To provide the sparring session planning service you have requested
• Legitimate Interest: To facilitate in-person gatherings by maintaining participant lists and location information
• Consent: For optional features like session reminders (you can opt-out at any time)

4. How We Use Your Information

We use your personal information to:

• Create and manage your user account
• Verify your identity at sparring sessions
• Facilitate session planning and participation
• Send account verification emails
• Send optional session reminders (if you choose to receive them)
• Provide customer support
• Ensure the security and proper functioning of our service

5. Data Sharing and Third Parties

We do not sell, trade, or rent your personal information to third parties. We only share your data with:

5.1 Service Providers

• AWS (Amazon Web Services): For hosting, authentication, and data storage services
• Google Maps API: For location visualization and mapping features

5.2 Other Users

Your name and surname may be visible to other users when you participate in sparring sessions, as this is necessary for in-person identification and verification.

6. Data Storage and Security

Your data is stored securely using industry-standard measures:

• All data is stored in AWS data centers located in the EU-West-1 region (Ireland)
• Data is encrypted in transit and at rest
• Access to your data is restricted to authorized personnel only
• We use AWS's built-in security features and best practices
• Passwords are securely hashed using AWS Cognito's security standards

7. Data Retention

We retain your personal information only as long as necessary:

• Account Data: Retained until you delete your account
• Session Data: Retained for historical reference until manually deleted
• Location Data: Retained until the location is deleted (cannot be deleted if linked to active sessions)
• Account Deletion: All your personal data is permanently deleted immediately when you delete your account

8. Your Rights Under GDPR

You have the following rights regarding your personal data:

8.1 Right of Access

You can view all your personal data through your account profile page.

8.2 Right of Rectification

You can update most of your personal information directly through your account settings. Username and email changes require contacting us.

8.3 Right of Erasure

You can delete your account at any time, which will permanently remove all your personal data.

8.4 Right to Data Portability

You can request a copy of your personal data in a structured, machine-readable format.

8.5 Right to Restrict Processing

You can request that we limit how we process your personal data.

8.6 Right to Object

You can object to the processing of your personal data for legitimate interests.

9. Cookies

We use minimal cookies necessary for service functionality:

• Session Cookies: Required for user authentication and maintaining your login session
• No Tracking Cookies: We do not use marketing or analytics tracking cookies

You can disable cookies in your browser, but this may affect the functionality of our service.

10. International Data Transfers

Your personal data is stored and processed within the European Union (Ireland) and is not transferred to countries outside the EU/EEA.

11. Children's Privacy

Our service is available to users of all ages. We do not knowingly collect personal information from children under 13 without parental consent. If you believe we have collected information from a child under 13, please contact us immediately.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated"date. We encourage you to review this Privacy Policy periodically.

13. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Email: sparringplanner@gmail.com

We will respond to your inquiry within 30 days as required by GDPR.